Administrative Assistant (FTC) - Armenia

THE FIRM

XTX Markets is an algorithmic trading firm that actively trades tens of thousands of instruments on over eighty venues with a daily volume of almost three hundred billion USD. We partner with counterparties, exchanges, and e-trading venues globally to provide consistent liquidity in the Equity, FX, Fixed Income, Commodity & Options markets, helping market participants throughout the world obtain the best prices in the various assets classes we cover.

We leverage the talent of the people who work here, modern computational techniques and state-of-the-art research infrastructure to analyse large data sets across markets quickly and efficiently, to maximise the effectiveness of our proprietary trading algorithms. The models that drive our trading strategies have evolved considerably over the last 10 years, from econometric methods that gave our company its name, to trees, to neural networks, to modern deep learning architectures. We are actively seeking new methods and ideas.

At XTX Markets technology is our business and we are a diverse organisation which attracts outstanding talent from across all industry backgrounds. We are focused on teamwork and our people collaborate on all aspects of the business, working openly and with respect for each other, our clients and the market. Our culture is non-hierarchical and one where everyone is valued. We strive for excellence in everything we do.

THE ROLE

We are looking for an Administrative Assistant for our office in Yerevan, Armenia, to provide an all-around support to the local team and assist to our international HR, Admin and Legal team.

We are looking for a confident and proactive administrative specialist who will be equally efficient with the continuous and consistent support of daily routine tasks and be ready to address ad hoc errands in a professional and timely manner.

This is a temporary position under a fixed-term employment contract for 1 year.

RESPONSIBILITIES

Office Management

  • Ensure the office is maintained to a high standard, both functionally and aesthetically. Being the ‘go to person’.
  • Organise all office repairs and cleaning.
  • Purchase office food and supplies.
  • Manage contractors and vendors, negotiate contracts and where necessary evaluate alternative providers.
  • Work with customs and customs broker to arrange clearance of office supplies delivered from abroad.
  • Manage the office budget and the monthly expense reconciliation, analyse and report costs and budget on a regular basis.
  • Work with the global office managers to ensure there is a uniformed approach with their offices and the London HQ.

Accounting and legal

  • Ensure timely payment of incoming invoices, obtaining approvals from respective team members, tracking records of payments.
  • Upload, export and track invoices via our E-invoicing system.
  • Coordinate the review and approval of contracts by Legal team; arrange contract execution and records management.
  • Assisting with ad-hoc assignments such as audit.
  • Prepare and submit reports to the Statistical Committee.
  • Prepare monthly reports on monthly credit card expenses.

HR and Recruitment

  • Organise local company events for the employees.
  • Schedule interviews for the candidates with local and global team members.
  • Relocation arrangements for new hires.
  • Conduct new hire onboarding: prepare workplace, ensure there is necessary equipment, coordinate IT set up, set up induction meetings with the team.
  • Coordinate company’s participation and attend recruitment events in Armenia and potentially in nearby countries.

Philanthropy  

  • Assisting with the local philanthropy initiatives, working with charities, managing the execution of donations

ESSENTIAL SKILLS/ATTRIBUTES

  • 1-3 years of experience in a comparable role, ideally in an international business. Experience managing an office including managing to a budget and developing supplier relationships.
  • Good knowledge of local regulations.
  • Proactive and confident at problem-solving and multitasking.
  • Highly organised and structured, with excellent project management skills and the ability to work to strict deadlines.
  • Sense of urgency and attention to detail.
  • Strong written and verbal communication skills.
  • Exceptional interpersonal skills, being supportive and friendly.
  • Fluent English and Armenian.
  • MS Office Suite.

BENEFITS

  • Working in a collaborative and friendly culture in a diverse team of outstanding talented people from across all industry backgrounds.
  • Wellness allowance.
  • Extensive medical benefits.
  • Personal accident and critical illness insurance.
  • Various supports for caregivers, including emergency dependent care.
  • Catered meals in the office.

APPLY HERE